How Whenest Works
Schedule meetings across time zones in seconds. Here is how to find the perfect time for your global team.
1. Add Your Cities
Start by adding the cities where your team members are located. Click "Add City" and search for any city. You can add up to 8 different locations. Your local timezone is automatically detected.
2. Set Working Hours
Each city has default working hours (9 AM - 6 PM). Click the settings icon to customize. Team members with unusual schedules? Set early bird (6 AM - 3 PM) or late shift (12 PM - 9 PM) hours.
3. Find the Best Time
Whenest automatically calculates the optimal meeting times. Green means working hours for everyone. Amber means early or late but acceptable. Red means night time - avoid unless necessary.
4. Pick a Date & Time
Select your preferred date and time from the suggestions, or manually pick any time. The visual timeline shows exactly what time it will be for each participant.
5. Share the Meeting
Generate a shareable link that automatically converts the meeting time to each recipient local timezone. Or export directly to Google Calendar, Outlook, or download an .ics file.
6. Save as Team (Optional)
Scheduling the same group often? Save your city configuration as a Team preset. Load it instantly next time with one click. Perfect for weekly standups with distributed teams.
Additional Features
Visual Timeline
See a 24-hour timeline for each city with color-coded working hours. Instantly spot overlaps and conflicts.
Holiday Awareness
Public holidays are displayed automatically. Never schedule a meeting on Christmas or local bank holidays.
DST Alerts
Get warnings when Daylight Saving Time changes are approaching. Avoid scheduling confusion.
Dark Mode
Easy on the eyes with automatic light/dark theme support based on your system preference.
No Account Needed
Start planning immediately. No signup, no login, no tracking. All data stays in your browser.
Mobile Friendly
Works perfectly on phones and tablets. Schedule meetings on the go.
Pro Tips
- 1.Start with the most constrained timezone. If someone is in a very different timezone (e.g., Australia vs USA), find their reasonable hours first.
- 2.Consider rotating meeting times. If no perfect overlap exists, alternate between favoring different regions each week.
- 3.Use early/late hours strategically. A 7 AM or 7 PM meeting is more acceptable than 2 AM.
- 4.Save your teams. If you schedule regularly with the same group, save them as a team preset for instant access.
- 5.Share the link early. Send the Whenest link with the meeting invite so everyone can see the time in their zone.
Related Resources
FAQ
Common questions about time zone scheduling and Whenest features.
Finding Overlap Hours
Maximize productivity with strategic overlap time management.
Time Zone Etiquette
Best practices for respecting remote team members across zones.
Meeting Planner
Plan meetings across time zones with overlap hours and shareable links.
Overlap Finder
Find the best overlap hours for global teams and clients.
Time Zone Converter
Convert and compare multiple time zones with DST accuracy.